Privacy Policy

Last Updated: December 2025

At Nurture with Care Kids Academy, we are committed to protecting the privacy of children and families we serve. This Privacy Policy explains how we collect, use, and safeguard your information.

1. Information We Collect

We collect information necessary to provide quality childcare services:

Child Information:

• Name, date of birth, and gender
• Medical information, allergies, and immunization records
• Emergency contact information
• Developmental and educational progress

Parent/Guardian Information:

• Names and contact information
• Billing and payment information
• Employment information (for scheduling purposes)
• Authorized pickup persons

Website Information:

• Contact form submissions
• Email communications
• Website usage data (cookies, analytics)

2. How We Use Your Information

We use the information we collect to:

• Provide safe, quality childcare services
• Communicate with families about their child's care
• Process tuition payments
• Send newsletters and academy updates
• Comply with state licensing requirements
• Respond to emergencies
• Improve our services

3. Information Sharing

We may share information only in the following circumstances:

• With your consent: For photo releases, field trips, etc.
• Legal requirements: When required by law or licensing agencies
• Child welfare: Reports to Child Protective Services if required by law
• Emergencies: Medical personnel in case of emergency
• Service providers: Payment processors with appropriate safeguards

4. Data Security

We protect your information through:

• Secure storage of physical records in locked cabinets
• Password-protected digital systems
• Limited access to authorized staff only
• Regular review of security practices

5. Children's Privacy (COPPA Compliance)

We are committed to complying with the Children's Online Privacy Protection Act (COPPA). Our website does not knowingly collect personal information from children under 13 without parental consent. All information about enrolled children is collected directly from parents/guardians.

6. Photographs and Media

We may photograph children during activities for:

• Documentation of learning and development
• Sharing with parents via secure channels
• Marketing materials (website, social media) - only with signed consent

You may opt out of marketing photo consent at any time while still allowing photos for documentation purposes.

7. Your Rights

You have the right to:

• Access your child's records upon request
• Request corrections to inaccurate information
• Opt out of non-essential communications
• Request deletion of information (subject to legal retention requirements)
• Withdraw photo/media consent at any time

8. Cookies and Website Analytics

Our website may use cookies and analytics tools to improve user experience. These tools collect anonymous data about website usage and do not identify individual visitors.

9. Third-Party Links

Our website may contain links to third-party websites (such as our partner organizations). We are not responsible for the privacy practices of these external sites.

10. Data Retention

We retain records as required by Washington State childcare licensing regulations. After a child is no longer enrolled, records are maintained for the legally required period before secure destruction.

11. Changes to This Policy

We may update this Privacy Policy periodically. Significant changes will be communicated to enrolled families via email or newsletter.

12. Contact Us

For questions about this Privacy Policy or to exercise your privacy rights:

• Email: Info@NurtureWithCareKidsAcademy.com
• Phone: 360-682-8920
• Address: 1162 Fort Nugent Ave, Oak Harbor, WA 98277